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Advantage Financial System End User Profiles
When requesting access to the Advantage system, individuals need to enter the appropriate profile in Section 3 of the Request for Computer Access form. The main Advantage security profiles for departmental end-users are listed below.
| Profile Name | Description of capability and training required |
|---|---|
| SCN1 |
Assigned to Org Managers who do not log-on to Advantage but need to receive reports, or for those with limited lookup capability. Signers cannot use this profile; they require an MGR1, MGR2, or MGR3 profile. Training required: NONE except for those with limited capability for lookups. |
| DAT1 |
Assigned to individuals who will not have approval capability, but who will enter documents to order goods and services. Training required: Introduction to ADVANTAGE Financial System and Order Processing Series. |
| MGR2 |
Assigned to Org Managers and Signers for on-line document approval authority on specific accounts listed on a Form A. Allows lookup capability on accounts as well. Does not allow for the input or correction of documents. Training required: Introduction to ADVANTAGE Financial System. |
| MGR1 |
Assigned to Org Managers and Signers who will have data entry capability in addition to approval capability. Training required: Introduction to ADVANTAGE Financial System and Order Processing Series. |
| SER2 |
Assigned to individuals who will have approval capability for II Billing documents. Training required: Introduction to ADVANTAGE Financial System and Advantage Billing Documents |
| Other |
Employees in departments, such as Purchasing, Office of Research and Sponsored Project Administration, or in specialized positions may be assigned other profiles as requested by the supervisor for that department. Training may be required and will be determined on a case-by-case basis according to the profile requested. |
Questions related to information contained in this document should be addressed to the Advantage Helpline at 480.965.2334 or by sending an e-mail to AdvantageHelp@asu.edu.
