Payment Methods

Advantage

Advantage is the financial accounting system used by ASU faculty and staff. Advantage has multiple modules that allow for financial controls used for ordering methods, billing methods, and payment methods to financially manage State, Local, and Sponsored Program research accounts.

Advantage Help & Training

Purchasing Card (P-Card)

The P-Card is a corporate liability card. It looks like, and is used like, a credit card. The P-Card is ASU’s preferred method for purchasing low dollar goods and services that serve a public purpose. Using the P-Card will eliminate the need for entering receivers and the use of petty cash. ASU pays the P-Card bill twice a month and departments are responsible for reconciling and maintaining their own records. All purchases must comply with P-Card, Purchasing and Financial Services policies. For more information, go to the P-Card Users Guide and FAQs.

P-Card 101 Online Training

More P-Card Information:
Users Guide | Best Practices | Information You Should Know | FAQs
P-Card Application | P-Card Forms | P-Card Restricted List

Information on PaymentNet Access - Contact pcard@asu.edu or 480.965.7273

P-CUTS Newsletter: Current Issue | Archived Issues

Small Dollar Amount Purchases

ASU has six methods for small dollar amount purchases, i.e. goods and services totalling less than $5,000:

1. Departmental Limited Value Purchase Order (PDLVPO) - for small dollar purchases under $5,000. It is best used when a supplier does not accept a P-Card. These are pre-signed, blank purchase orders. They require entry into Advantage, our integrated financial management system within three days of issuance.
   PO Standard Terms & Conditions
   
   
2. Requests for Check or Payment Voucher (PV) - a check without purchase order for purchases under $5,000 (although a variety of commodities have higher limits), issued through Advantage Financial System.
   
   
3. Employee Reimbursement - for purchases under $500 (PUR304-03)
   For reimbursement, use Request for Check form.
   
   
4. Petty Cash - for purchases under $500 (FIN 403)
   
   
5. Diners Club Corporate Travel Card
   
   
6. Internal Purchase Order, Quick Turnaround Form (purchase without an Internal Purchase Order), Debit Card - for purchases from on-campus service providers and retail-like activities.