SunMart Vendors - Moving Services

Purchasing and Business Services has contracted with four (4) moving companies (RFP 290904) for moving services. Contracts are effective through June 30, 2010.

If you choose to use a professional mover, and the move is funded by ASU, you must use one of the moving companies on contract with ASU as listed below. These contracts cover a range of discounts.  Some of the moving companies quote discounts for Canada, Hawaii and International locations.  If there are no discounts for Canada, Hawaii or international origins, you must be sure to negotiate a special rate and get a guaranteed not-to-exceed price estimate.

Moving expense charges expected to exceed $5,000 must be authorized by a contract and/or purchase order. This process is initiated by the requesting department issuing a requisition (RX) in the ASU Advantage Financial System. Even though a purchase order (PO) is not required for expenses of $5,000 or less, a PO can be issued at the request of the department.

Departments also have the option of making payment with the ASU Purchasing Card (P-Card) when expenses are incurred with one of the contracted companies listed below.

Purchasing and Business Services will not resolve any problems encountered with any vendor other than the moving companies with whom ASU has contractual agreements. If other moving companies are used, you may not have adequate protection for damage or leverage required to resolve problems. Regardless of how you manage a move, moving expense payments to vendors for ASU employees must follow University Policy and Procedures.

Moving Office Goods:

1. Contact ASU Moving and Event Services at 480.965.1833
2. If Moving and Event Services cannot handle the move, obtain at least two (2) not-  to-exceed price estimates from the local contracted movers listed below and submit to your department business manager.
3. Department selects the moving company and authorizes payment:

• If price exceeds $5,000, department should submit an RX to Purchasing and Business Services with a copy of the two price estimates and all pertinent information.
• If the price is under $5,000, a P-Card or other small dollar purchasing method may be used.

Moving Household Goods:

1. Regardless of the state where you are currently located, contact the Phoenix booking agent for each moving company as listed below in order to maximize all benefits/discounts and access the ASU contract. The Phoenix agent will provide the ASU guaranteed not-to-exceed price estimate and coordinate the entire move with the moving agent in your city of residence. Other booking agents may not have adequate knowledge of the ASU contract terms and conditions and it is imperative that the local Phoenix agent be contacted first to maximize all benefits.
2. Confirm the amount your department is willing to pay for moving expenses.
3. Obtain at least two (2) guaranteed not-to-exceed price estimates from the authorized vendors listed below and select one of them for your move.
4. Submit your selection along with ALL price estimates to your ASU department.
5. The department will determine payment method:

• Purchasing Card (P-Card) - Department should call the selected moving company with the P-Card Account Number.
• Requisition (RX): Department should enter RX and obtain approval in Advantage, then submit the approved RX to Purchasing and Business Services with the following information:
  • Copies of the TWO (2) price estimates
  • Name of contracted moving company and quote number, if applicable 
  • Date of move and any pertinent particulars needed to ensure a successful move (packing date, storage information, if applicable)
  • Name and phone number of employee moving 
  • Employee’s original address and destination address

Authorized Moving Companies

Departments: Use the Vendor ID listed next to each name for your RX in Advantage

Daniel’s Moving & Storage, Inc. Vendor # 860498058 (Atlas Agent)

6131 W. Van Buren
Phoenix, AZ 85043
Ph: 602.278.6110 or 877.278.6110
Fax: 480.626.2725
Booking Agent: Dan Schooley
E-mail: danmoves@aol.com
Website: www.danielsmoving.com

Dircks Moving Services, Inc. Vendor # 431881479 (Mayflower Agent)

4340 W. Mohave Street
Phoenix, AZ 85043
Ph: 602.269.5549 or 800.523.5038
Fax: 602.267.8188
Booking Agent: Rick Dircks or Tara Dewey
E-mail: rdircks@dircks.com
Website: www.dircks.com

Graebel Companies, Inc. Vendor # 860172236

1120 N. 47th Avenue
Phoenix, AZ 85043
Ph: 602.447.0366 or 800.373.4851
Fax: 602.447.0554
Booking Agent: Dale Snyder
E-mail: dsnyder@graebel.com
Website: www.graebel.com

Horizon Moving Systems, Inc. Vendor # 860224046
(United Van Lines Agent)

1717 E. Maricopa Freeway
Phoenix, AZ 85036
Ph: 602.252.5566 or 800.528.5302
Fax: 602.252.5433
Booking Agent: Kelvin Hamman
E-mail: khamman@horizonmoves.com
Website: www.horizonmoves.com