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Expenditure Codes: Transfer Out
Applicability
Transfers may be made between agency/orgs with the exception of:
- state units—agency/orgs whose third digit of the area code ends with a 1
- agency units—agency/orgs whose area code is YV7
and - Sponsored and Property Fiscal Management (SPFM) units—agency/orgs whose agency code consists of three alpha characters
Policy
A transfer-out to an agency/org must be offset by a transfer-in from another agency/org for the same dollar amount. Transfer codes may only be used when processing a journal voucher (J1). When using a transfer-out expenditure code, a function code must be used. The function code consists of the agency code for the “transfer-in agency/org” plus the last digit of the org code of “transfer-in agency/org.”
For example, if funds are being transferred to agency/org WV5 1002, the function code is WV52.
| Transfer-Out Codes Names, Numbers and Definitions | |||
|---|---|---|---|
| Sub-object Code Name | Code Number | Definition | |
| Object | Sub-object | ||
| Voluntary Transfer-out Intra-fund Group | 8001 | 10 | A transfer-out to an agency/org that is within the same fund group. A fund group is a grouping of similar funds. To determine fund group, first identify the fund that each agency/org rolls up to by reviewing the ORG2 table. Next, determine the fund group that each fund rolls up to by reviewing the FUN2 table. See below for a listing of fund groups within which transfers may occur. |
| Voluntary Transfer-out Inter-fund Group | 8001 | 20 | A transfer-out to an agency/org that is not within the same fund group, i.e. transfers that cross fund groups. A fund group is a grouping of similar funds. To determine fund group, first identify the fund that each agency/org rolls up to by reviewing the ORG2 table. Next, determine the fund group that each fund rolls up to by reviewing the FUN2 table. See below for a listing of fund groups between which transfers may occur. |
| Fund Group Codes | |
|---|---|
| Code | Fund Group Name |
|
A |
Auxiliary Enterprises Fund Group |
|
D |
Designated Fund Group |
|
E |
Endowment Fund Group |
|
I |
Debt Service Fund Group |
|
L |
Student Loan Fund Group |
|
R |
Restricted Fund Group |
|
U |
Unexpended Plant Fund Group |
