Insurance Services - Foreign Travel

University employees who travel on authorized university business outside of the United States are provided insurance coverage for liability and workers' compensation through the Arizona Department of Administration, Risk Management Section, in accordance with Arizona State law. University property used in authorized foreign travel is covered under the university's property insurance coverage program. Review the university's foreign travel policy and foreign travel insurance policy.

WORKERS' COMPENSATION FOR FOREIGN TRAVELERS

In the event of a work-related illness or injury, seek appropriate medical attention. Contact ASU Human Resources Benefits Office at 480.965.2701, the State of Arizona Workers' Compensation Early Claims Reporting Service at 800.837.8583, and your immediate supervisor within 48 hours of the illness or injury to file a workers' compensation claim.

TRAVEL TO SANCTIONED COUNTRIES

Foreign workers' compensation and liability coverage may not be provided for employees traveling to federally sanctioned countries unless the traveler notifies ADOA Risk Management Section to purchase insurance at least two months in advance.

A list of federally sanctioned countries is available on the U.S. Treasury web site. Employees traveling to federally sanctioned countries on ASU business must determine if a license is necessary from the U.S. Treasury Department, and, if so, to submit the license along with the travel dates, specific purpose of the trip, and a copy of the travel itinerary to ASU Insurance Services. Travel dates, specific purpose of the trip, and a copy of the itinerary must be submitted irrespective of whether a license is a requirement for travel to a specific federally sanctioned country.

ASU Insurance Services will submit all documentation to ADOA Risk Management Section for their determination if additional insurance is necessary. The traveler's department is responsible for the cost associated with purchasing additional insurance.

EMERGENCY TRAVEL ASSISTANCE SERVICES

Domestic and international emergency travel assistance services are available for university employees during travel provided such travel is at least 100 miles or more away from the traveler's permanent address. Services are provided to assist university employees when emergency situations arise during university business travel. Assistance services include:

• medical emergency services coordination;
• emergency medical evacuation assistance;
• repatriation coordination;
• legal referral assistance;
• emergency travel agency services;
• pre-trip assistance;
• emergency message service;
• emergency translation service;
• medication shipment service;
• lost document service; and
• lost luggage assistance.

Before obtaining medical or non-medical assistance call:

1-800-766-8206 in the United States or Canada

For calls outside the United States or Canada, for security Assistance call: +44.207.942.9818 or www.cr24.com.

The policy group name is: State of Arizona
The insurance identification number is: 01 SP585

Additional information on these services is available at the Financial Services travel web page or by contacting ASU Insurance Services prior to travel departure to obtain the travel assistance services brochure. The web site and brochure contain an identification card for the traveler.

Coverages and services apply only to university employees while traveling on behalf of the University. Travelers should contact their personal health care insurer for details on their medical coverage should the traveler become ill or injured when unrelated to university business.

OWNED AND LEASED VEHICLES INSURANCE FOR FOREIGN TRAVELERS

University-owned vehicles used for international travel are provided the same coverage as with domestic travel. However, due to variations in the local laws of some foreign countries, it may be required to purchase local insurance. The traveler must confirm local requirements and purchase appropriate coverages as local law requires and ensure adequate coverage is in-place. Liability and property insurance coverage shall be purchased by the traveler for any leased/rented vehicle used in international travel.

MEXICAN INSURANCE

Mexican authorities do not recognize insurance policies from the United States. Risk Management Section maintains a Mexican automobile, aircraft, and general liability insurance policy which covers university employees traveling in Mexico on authorized university business. Only university owned vehicles are covered for automobile liability and proof of insurance must be maintained in the vehicle at all times. Proof of insurance can be obtained prior to any trip to Mexico from ASU Insurance Services.

SAFETY AND SECURITY FOR INTERNATIONAL TRAVELERS TRAINING PROGRAM

A one hour training program on safety and security for international travelers is offer by Environmental Health & Safety. All university foreign travelers are encouraged to attend the training prior to any planned international travel. Domestic travelers are encouraged to attend also. The training is intended to increase an individual's awareness to the potential dangers involved with traveling in today's world. Topics include precautions a traveler can take to reduce the risk of being victimized by a criminal assault, kidnapping or theft and tips for handling difficult situations that may arise when traveling by automobile, commercial airliner or other means. Also, insurance requirements for travel to sanctioned countries will be addressed.

Travelers are encouraged to schedule for the Safety and Security for International Travelers Training Program prior to any planned travel. Refer to the Environmental Health and Safety Training web site for class dates, times, and registration or contact Environmental Health & Safety at 480.965.1823