University Travel Card

Diners Club MasterCard University Travel Card

ASU faculty and staff can apply for a Diners Club MasterCard University Travel Card through ASU's contract with the card provider.
Complete an application form and turn it in to the Travel Reimbursement Office located in the University Services Building.
Applications are accepted at the discretion of Diners Club MasterCard.
NOTE: All card privileges and benefits are subject to change through ASU or Diners Club.

The travel card is available to faculty and staff who expect to have at least one out-of-town trip every year for ASU business and/or incur at least $500 annually in reimbursable travel expenses. Faculty and staff can use the card to charge ASU travel and other reimbursable expenses; non-ASU related charges are not authorized for charging to the card.

Basic info

• You will receive a monthly statement at your home and must pay the credit card company directly for all charges listed on your bill, by the due date;
• There is no annual fee for ASU card members;
• You must turn in your Diners Club MasterCard card to the Travel Reimbursement Office when you no longer work at ASU;
• Card members are covered with $350,000 common carrier Travel Accident Insurance when traveling (certain restrictions apply and are subject to change) and $1,250 excess baggage (checked/carry-on) insurance;
• Travelers have access to 80 international airport lounges and business centers; and
• Card members have free, automatic, Loss Damage Waiver (LDW) insurance for car rentals, worldwide, up to and including 15-passenger vans, if they decline the insurance offered by the rental agency.

The card will have your name and it will idenitify Arizona State University as the card sponsor so you can obtain discounts.

You must still continue to submit complete, accurate travel claims and necessary receipts to the Travel Reimbursement Office.

Reimbursement by ASU is almost always made within 10 working days after the Travel Reimbursement Office receives a correctly filled out claim.

We strongly encourage eligible faculty and staff to participate in this program. If you would like a Diners Club MasterCard representative to discuss specifics about the card at one of your ASU meetings, contact the Travel Reimbursement Office.

ATMs

The travel card may be used to obtain cash advances at more than 450,000 automatic teller machines (ATMs) worldwide.

Cash advances are limited to $300/week when you are traveling and will be charged to the employee's corporate card.

It is your responsibility to pay the charges in full to Diners Club. Travelers will be reimbursed allowable travel expenses
paid from a cash advance through the normal travel claim process.

Each time a cash advance is obtained, Diners Club MasterCard will charge the traveler a $6 ATM fee.
The issuing bank may also charge a surcharge, usually around $2, for use of its ATM.
With department approval, travelers can claim ATM charges of up to $8 per trip, or $8 per week for trips longer than a week, as reimbursable expenses.

IMPORTANT NOTE
Charging privileges will be suspended and/or your card can be cancelled if you have delinquent payments of 30 days or more.

When your employment at ASU ends, your travel card will be cancelled immediately.
As part of your departure procedures, you must cut your card in half and turn it into the Travel Reimbursement Office.