The ASU Travel Guide

The ASU Travel Guide is an easy reference to help faculty and staff plan, account for and be reimbursed for official university business travel. For more comprehensive information, please refer to the Travel section (FIN 500) of the Financial Services Policies and Procedures Manual.

QUESTIONS?
ASU Travel Reimbursements
PHONE: 480.965.3111
FAX: 480.965.8174
MAIL CODE 5912

WHAT WE CAN DO TO HELP

ASU Travel Reimbursement disseminates information, explains and interprets travel policies and procedures, issues travel advances, processes travel claims and keeps accurate travel records.

We will make our best effort to ensure that all university travelers are reimbursed for travel expenses within 10 working days from the time a travel claim reaches the Travel Reimbursement Office. You must, however, submit a complete, accurate travel claim. Please familiarize yourself with ASU's travel policies to minimize errors and reimbursement delays.

Specifically, the Travel Reimbursement Office can:

• Issue an advance check for anticipated travel expenses.
• Encumber your anticipated expenses upon your request.
• Provide timely reimbursement when a completed travel form is submitted.

  NOTE: The ASU Travel Reimbursement Office does not make travel arrangements.
  Use ADTRAV to make arrangements for airfare, lodging and other necessities.

The ASU Diners Club MasterCard Corporate Card
ASU travelers can get a free ASU Diners Club MasterCard Corporate Card to be used whenever possible to pay for travel expenses, including air and automobile transportation, hotels and meals. Get more information.
Get an application form ONLINE.

TRAVEL REGULATIONS: WHAT ASU PAYS FOR

The University reimburses all faculty and staff for expenses incurred when traveling on official university business.
Such expenses may include transportation, lodging, subsistence and registration fees. Travelers are expected to observe ASU's policies and procedures regarding the type and amount of expenses incurred.

IMPORTANT: ASU will only pay for travel that is properly authorized. University funds cannot be used for any travel that is not the ultimate responsibility of the university. Travelers cannot be reimbursed for personal travel or travel that could be construed as a possible conflict of interest.
NOTE: State and ASU policy will prevail if they are from the applicable policies of outside funding agencies.

TRAVEL IN SANCTIONED COUNTRIES

ASU does not provide insurance coverage to university employees traveling in sanctioned countries unless State Risk Management purchases the insurance for the trip separately.  Any university employee who travels to sanctioned countries must obtain authorization from the U.S. Treasury Department. ASU contracted travel agencies can assist travelers with these foreign travel requirements.

You must submit these two forms to ASU Risk Management 60-90 prior to travel:
A copy of the Treasury Dept. authorization
A copy of the Travel Authorization form

Additional Resources