Vendor Set-up & Accounts Payable

New Vendors

A Vendor Entry (VE) document needs to be processed if the vendor is currently not set up in the Advantage Vendor Tables. Instructions on creating and processing a VE document can be found in the Ordering Documents Printable Instruction Booklet . Once the VE entry is complete, fax or campus-mail a screen-print of the VE document along with the accepted backup documentation to:

All ASU-Affiliated Individuals (Faculty, Staff, and Students) are entered on the Vendor Table using their ten-digit Affiliate ID number. ASU employees are required to use their department name and mail code rather than their home address. ASU students may use either their department name and mail code or their home address.

• Accepted Backup Documentation
• Status of Vendor Entry
• Existing Vendors
  • Updating Vendor Information
  • Additional Addresses
  • Do Not Use Vendors
• On-campus Service Departments
• Foreign Vendors
• Error Messages
  • No W-9 form received
  • DO NOT USE. SEE VNA2

Accounts Payable

Accounts Payable processes payments to University suppliers for goods and services. In addition, reimbursements are processed to faculty, staff, and students for certain purchases made for ASU business purposes. Below is a list of contacts within accounts payable to offer assistance.

Mail Code: 5912
Department Phone: 480.965.3511
Fax: 480.965.1622
Email: Accountspayables@asu.edu